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What YOU Need to Know Before Play Day

Updated: March 29, 2018
All play will be conducted under the current USGA Revised Rules of Golf except for the following rules, definitions and clarifications. Please refer any disputes to the Rules Committee or the host Professional. (See page 16, 2 in your handbook.)

See also Special Course Conditions (page 17 in your handbook) especially regarding drop zones.

  1. Membership Play Day Procedures
    1. Captain is designated on the pairings list and is responsible for calling her group, arranging carts, checking in her group at the Pro Shop, paying green and cart fees and picking up scorecards and cart tags. Fees should be collected from the group before play begins. Captains are also responsible for “Ready Golf” for the day. Keep moving. Captain see Captain’s Duties on page 11. 
    2. Participants must arrive at the Pro Shop at least 30 minutes prior to tee time. 
    3. If a play day is cancelled for any reason, an email will be sent to those members with email. A notification will also be prominently posted on the website. Those without email will be called by the Communications Committee. 
  2. Sign Up and Pairings 
    1. Declare Tee Box: All BVWGC members will be asked to declare play from either the Red or Gold Tee Boxes. You will be able to make one change during the year. If a second change needs to occur, it will have to be approved by President and Vice President. 
    2. Members sign up online at the club’s website ( Members who do not have internet access are asked to call either the Pairings Chair, the Vice-President, the President or a friend and ask them to sign you up online. Sign up dates for three weeks in advance will be available online. 
    3. Website Sign Up Information: To sign up online, click on a “Sign Up” link on the website. Online sign ups must be submitted by 7pm on the Saturday evening prior to the play date. (Example: If you want to play on Thursday, April 12th, you need to sign up online by 7pm on Saturday, April 7th.) You will not be able to sign up online after 7pm. Please enter all the information requested on the sign up form. 
      1. Last Name and First Name - Note last name is requested first.
      2. Play Date? - Select a Play Date by clicking on the button for that date. You may only select one Play Date per form.
      3. Play? - Select “YES” or “CANCEL” response as desired.
      4. Comments - Please keep optional comments brief.
      5. Remember to hit the SUBMIT button or your information will not be saved. Please double-check that your sign up data was sent and received by checking the Sign Up List on the website.
    4. Pairings will be posted on the BVWGC website. Pairings will be sent to the Pro Shops. 
    5. Cancellations: Members are responsible for letting the Pairings Committee Weekly Contact and her team Captain know if she is unable to play after pairings are published. Members are encouraged to contact the Pairings Committee as soon as possible if a cancellation is necessary. If you need to cancel Thursday morning, call the course of play for that week. 
    6. No Shows on play days will be removed from the sign up information for the next regular play day. (Note: Regular play days do not include Special Tournaments.) No Shows are defined as “members who do not notify the Pairings Committee Weekly Contact or the course of play for that week prior to start of play.” This penalty applies whether or not the play day is cancelled or not completed for any reason.
    7. If you do not sign up but find you are available to play, the Pairings Committee Weekly Contact will attempt to schedule you to play. Call as soon as possible. 
    8. “Walk Up to Play”: If, for whatever reason, you find on the day of play that you CAN play, go to the Pro Shop at the course being played at least 30 minutes prior to tee time. Check with a Pairings representative or POA employee. If there is any conceivable space, you will be allowed to play. However, you are not eligible for closest to the pin or prize monies. You may not be placed in your regular flight but you will get to play with your friends in the BVWGC! The handicap committee will not enter your score. It is your responsibility to record your score for this day.